Document processing
Nobody retypes invoices into the spreadsheet anymore.
“Someone spends most of Monday copying numbers from PDFs into a sheet.”
Where the money leaks
The gap nobody owns.
The document arrives in one system and the number has to end up in another. The gap between those two facts is a person, and that person is doing it at salary rate, every week, forever.
The math
- 1.200 documents a month at 12 minutes each is 40 hours.
- 2.At a loaded $25 an hour that is $1,000 a month.
- 3.Across a year it is 480 hours — most of a quarter of a person.
About $12,000 a year, to move numbers between two screens.
What we build
What we actually build.
- It reads the document, pulls out what matters, and flags what is unclear
- The numbers land in the system you already use, in the format it expects
- Anything it is not sure about goes to a person instead of being guessed
- Every extraction is logged, so you can see what it did and why
What stays manual
Approval and exceptions. We take the typing; a person still signs off on what gets paid.
- Approving anything above your threshold
- Documents in a format nobody has seen before
- Disputes and anything that needs a phone call
Before you ask
Fair questions.
Ardent Partners accounts-payable benchmarks, 2025 — cost per invoice averages $9–13 against roughly $2.78 for best-in-class, with cycle times of 9–11 days against 3.